Mailing Characteristics

Characteristics for the entire mailing are entered here. Some fields may automatically be populated based on preference settings. Fields may also be populated if creating a new mailing from a Template, from a Mailing Plan or applied from a Mailing Folder Template. This is the second section to enter when you describe your Mailing.
Reminder: Changes to the Mailing Characteristics apply to the entire mailing - including all existing Mailing Pieces (those imported from a Mailing Plan or newly added).

Enter Mailing Characteristics:

Enter or select for the entire mailing:

Customer Reference: optional (maximum 12 characters)
This reference will display on the invoice.

Co-packaged enclosure in Publications Mail: select if this mailing is included with an Addressed Admail, Lettermail or separate host publication. Co-packaged items are processed as if they are mailed separately and must be entered on separate Statements of Mailing.

Address Accuracy: optional. Enter the Address Accuracy percentage if applicable. (up to 3 numeric and one decimal digit, maximum 100.0) This is a Canada Post-determined rate based on your Statement of Accuracy (SOA).

For more information please see the Address Accuracy Program.

Expiry Date: required if an Address Accuracy percentage is given.

Delivery Mode Code: optional. This will be populated when you have imported a Mailing Plan. (1 alphabetic digit) A new version of the NPS data is provided by Canada Post every month and reflects the most current changes to the delivery routes.

For more information please see the Publications Mail Customer Guide

Mailing Type: select one of the options.

  • Full Mailing - One Deposit select if entire mailing is deposited at one time at the same location.
  • Partial mailing - Details Unknown select if the mailing will be deposited in multiple shipments over one or more days (within 7 days) and you do not know the details (i.e. overall Number of Deposits, Date of Deposit and Deposit Number)
  • Partial mailing - Details Known select if the mailing will be deposited in multiple shipments over one or more days (within 7 days) and you know the details (i.e. overall Number of Deposits, Date of Deposit and Deposit Number)
  • Downstream Deposits select if mailing will be deposited in multiple locations.

Publications Title: Enter the Publications Title (maximum 30 alphanumeric characters)

Issue Date: Select the issue date of the publication

Next Step:
Enter/Edit Containers if applicable(optional)
Enter Mailing Pieces information